Why it matters
In Tampa Bay you likely have customers who'd rather read in Spanish. A clear Spanish flyer or confirmation text tells them you want their business. AI gets you a first draft quickly, and a fluent person makes it right.
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Steps
- Pick three items to start: your most-used flyer or service menu, your appointment confirmation text, and your top five FAQ answers.
- Make a short word list (a glossary) of terms that must stay the same every time: your business name, service names, and trade terms. Decide which ones stay in English.
- Tell the AI who's reading. Spanish varies by region. If most of your Spanish-speaking customers are, say, Cuban American or Puerto Rican, say so. If you don't know, ask for neutral Latin American Spanish.
- Paste the prompt below with your glossary and the first item.
- Ask the AI to check its own numbers: "List every price, phone number, date and time in the Spanish version next to the English one." Confirm they match.
- Have a fluent speaker read it. Ask them one question: "Would you trust a business that sent you this?"
- Save the approved versions next to the English ones so staff use the same text every time.
Copy-paste prompt
Prompt
Translate the text below into Spanish for customers of [BUSINESS NAME], a [TYPE OF BUSINESS] in [CITY]. Readers are mostly [e.g. "Cuban American and Puerto Rican homeowners" / "neutral Latin American Spanish"]. Rules: - Match the tone of the original: [friendly / professional]. - Use the glossary exactly. Terms marked KEEP stay in English. - Keep every price, phone number, date, time and address exactly as written. - Use "usted" unless I say otherwise. - Write it the way people actually talk. Avoid word-for-word translation. - After the translation, list any phrase where you weren't sure of the best wording. GLOSSARY: [term] = [Spanish term] [term] = KEEP TEXT: [paste]
Common mistakes
- Skipping the human review. AI translations can be fluent and still wrong about a detail that matters, like a price, a deadline or a warranty term.
- Translating contracts, warranties or legal notices with AI alone. Use a professional translator for anything binding.
- Mixing regional words across materials. The glossary fixes this.
- Translating once and forgetting to update the Spanish version when prices change.
- Advertising "Se habla español" when nobody on the phone does.
